...and the story goes on!


It’s been an exciting few months since our last release. We’ve been working hard to improve our service and to address your needs and requests.

I spent a lot of time convincing our development team to implement all of your desires in this release… The result is: several broken bones, few thorn t-shirts, 1 black eye, couple of (simple) office pranks, 2 dead pixels, lots of beer to smooth out the situation, and a new (little bit late) release. However, we’re still together, happy as always, sharing positive energy between all the employees. 


That left aside, In order to enhance your company efficiency we set the base for better project performance – introducing Project Portfolio View. This feature will empower the company with better project visibility, will help companies to achieve their overall business goals, and would take care of that ROI everyone is buzzing about! With this feature, we’re making a step into the world of Project Portfolio Management (PPM).

In addition, we have developed several dashboard blocks for project measurement, thus giving Project Managers and Team Members better overview of their assignments, tasks and projects. Moreover, with these dashboard tools and using the completely new 9 report templates, running a complex project will be piece of cake, even for junior Project Managers.   More tools for boosting quality business intelligence are on their way, just be patient.

Additionally, don’t forget to completely customize your Project, Task and Resource Calendars. Don’t change your work rhythm to adjust to software applications, make ProjectOffice.net dance in your style.

Anja Gjorgjeska,
Product Analyst

author: ProjectOffice.net | posted @ Friday, July 17, 2009 8:25 AM | Feedback (0)

Changes in the release date - July 15th


The creative force in our company had brilliant ideas how to improve the new release. However, it required more time than we have previously planned. Therefore, we have decided to postpone the release to July 15th so we can deliver better features and friendlier user interface.

 As a result, the new release will include:
  • Dashboard customization
  • New and improved timesheet (better and more usable time reporting system)
  • Project portfolio view
  • Tasks section improvements
  • Other minor improvements
Moreover, based on your feedback we have noted that the time-off and expenses section do not add value to your ProjectOffice.net experience. Thus, they will be removed with the release on the July 15th.

By then, we recommend that you transfer your time-offs and expenses (if you have created any) somewhere else.

author: ProjectOffice.net | posted @ Friday, June 26, 2009 4:35 PM | Feedback (1)

10 things you should do near the end of a project


This post was originally published at TechRepublic.com
Depending on the size of your organization, you may treat project management as a casual practice or you may have an involved PMO. In either case, you probably go through the typical inception, elaboration, and construction phases of a project. But when it comes to the end of a project, many project managers come up just short of the finish line. Failure to handle the final steps can add confusion to an initiative and may lead to customer dissatisfaction, unhappy staff, and a project dragging on longer than necessary.

Here are a few things you should be thinking about when you get to the end of your next project. Some of these items are purely administrative, but many of them will help get you one step closer to ensuring that your project is successful.

Note: This information is also available as a PDF download.

#1: Finalize testing
Testing can be a drain on people, and many of us don’t like to do it — especially when it takes a few rounds. I have seen complex projects that were four to six months long have a day or two scheduled for testing. Not scheduling an adequate amount of testing usually ends up with problems occurring during the first few weeks of an implementation. Don’t take a shortcut here and minimize the importance of testing; otherwise, you’ll take on the additional risk of having a painful rollout.

#2: Finalize training
Users? Who cares about users? Well, many projects are done for their benefit, so make sure you have all your testing materials completed and delivered. Failure to do so will most likely manifest itself in the form of angry phone calls from irate users in the middle of the night.

#3: Validate deliverables
You’ve checked all your boxes and cleaned out your inbox, and you really think you’re done. But what does your customer think? Schedule time with customers to review all the deliverables and ensure they have been met. In some cases, there may be a few outstanding issues still unresolved when you get to your scheduled end date. Early on in your project, you should have made an agreement that determines how this will affect your end date if this situation occurs.

#4: Get project signoff
After you’ve agreed that all the deliverables have been met, request a formal signoff on the project documentation. Doing so helps ensure that everybody is in agreement on the state of the project. Since this signoff usually signals the formal end of the project, be careful not to make your customers feel pressured into signing. If they do this without understanding what it means, you will likely end up with an unsatisfied customer if an issue arises at a later date.

#5: Release the team
Now that the project is done, where is your team going? Depending on the organization, they may be sent back to a development pool or into the business. Or maybe they need to go drum up some work for themselves within the company. No matter what it is, make sure you spend time with them and set a clear end date for when you no longer need their services. Also don’t forget that you probably need to complete any performance review documents that need to be added to their file.

#6: Analyze actual vs. planned
Resources. Did you really get away with only one developer/tester for 10 weeks or did you need to scramble and get more people? What about the amount of time you scheduled for your business partners? Understanding how well you hit these targets will help you better allocate resources for your next project and set more realistic expectations when it comes to a project’s duration.

Budget. How much was the project going to cost? Did you come in on budget, under budget, over budget? Sitting down to understand the answers to these basic questions should give you some insight into a critical area of any project.

#7: Archive documentation
During any project, we seem to create huge amounts of documentation. It can range from scope documents and project plans to contracts and meeting minutes. Whatever it is, when you are done you should have someplace to keep it based on the retention policy of your company. You’ll be glad you did when your phone rings two years from now and somebody asks you to explain the rationale behind a choice you made during the course of the project.

#8: Ensure contract closure
It’s not unusual for a project to have its own budget. You also may have contracts for hardware, software, or professional services. When you’re done, make sure that you verify that all the terms of your contracts have been met, request final invoices from vendors and submit them to AP, and close out any associated financial accounts, if necessary.

#9: Conduct a postmortem meeting
What types of risks did you identify and mitigate? What went really well that you want to ensure you do again next time? Have a meeting with all the project stakeholders and relevant participants to provide them with a forum to express any lessons learned.

#10: Perform a self assessment
So it’s finally over. After all the hard work has been completed, you’ve made sure that all the i’s have been dotted and all the t’s crossed. Now what do you do? It’s important to get some feedback on your performance from the people you interacted with during the project. If you have the opportunity to send out a 360-degree feedback survey to as many individuals as possible, I would recommend it. It will help you assess how you’re progressing and will give you some great direction in deciding which personal growth opportunities you should focus on.

This list won’t be the same for everybody and will depend on your organization and how it implements projects. But if you can do them, it will always make the transition to the next project smoother.

author: ProjectOffice.net | posted @ Thursday, June 25, 2009 9:55 AM | Feedback (4)

Substantial improvements are coming on the 29th of June


In the past few months we have seriously considered all of our users' functional and usability related remarks and comments, so we have decided to act upon it.

All your suggestions were taken into consideration, developed and are in the testing phase right now.


Therefore, on the 29th of June with the new release following improvements and new features will be introduced:

  • Calendar customization

  • New and improved timesheet (better and more usable time reporting system)

  • Settings section improvements

  • Dashboard customization

  • Project portfolio view

Moreover, in order to make ProjectOffice.net more usable, consistent and functional we have decided to remove 2 functionalities:

  • Time-offs

  • Expenses

These functionalities were rarely used by our users and weren't found quite useful and consistent with other parts of the tools.

So, they will be removed with the release on the 29th of June. By then, we recommend that you transfer your time-offs and expenses (if you have created any) somewhere else.

author: ProjectOffice.net | posted @ Thursday, May 28, 2009 2:28 PM | Feedback (0)